888.629.6696 info@geniusavenue.com


Tucson, AZ, USA

5Lights, LLC located in Tucson, Arizona invests in exceptional companies and specializes in business optimization.

5Lights is looking for an exceptionally detailed oriented, master multi-tasker with excellent communication skills, upbeat attitude, and a thirst for more and better to add to our professional, lean, but hard-working and dedicated team. 

The Administrative Support position will provide administrative assistance to the Compliance team, and additional support to the Sr. Executive team and Human Resources.

Duties and Responsibilities:

  • Assist in the preparation of regularly scheduled reports
  • Assist with document preparation and correction
  • Maintain HR and Legal/Compliance filing system
  • Own all administrative duties such as filing, typing, data entry, copying, binding, scanning etc. for the compliance team
  • Handle sensitive information in a confidential manner
  • Calendar management for the Executive team
  • Occasional travel arrangements for Executive team
  • Produce and distribute correspondence memos, letters, faxes, and forms
  • Timely plan, coordinate, prepare, distribute, and oversee All Staff meeting and Executive meeting materials including agendas, notices, and minutes
  • Ensure operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

Must have to be considered:

  • Exceptional accuracy in all work
  • Proven and demonstratable attention to detail
  • Sense of urgency and critical thinking skills in a deadline-driven environment.
  • Ability to work with minimal supervision, make decisions, and take initiative when need be
  • Ability to plan, work well under pressure, prioritize projects from multiple stakeholders, and do it all in a fast and accurate way, while keeping a pleasant, positive, and professional demeanor.
  • Proven administrative assistant experience in a legal firm (a definite PLUS)
  • Some experience in compliance work highly desired
  • Experience working on MS Office and Outlook
  • Reliable transportation a MUST
  • Experience in document preparation
  • Excellent time management and organization skills, as well as the ability to multi-task and prioritize work
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Demonstrated ability to achieve high-performance goals and meet deadlines
  • Superior problem-solving skills; ability to think on your feet
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Commitment to quality and customer satisfaction
  • Robust scheduling proficiency
  • Solid, verifiable experience creating forms, templates, spreadsheets from scratch

Salary:  $48,500-$60K DOE

Outstanding benefits include health, dental, and vision insurance plans; life insurance and short-term|long-term disability programs; paid vacation, sick leave, and holidays.

Interested candidates must submit a cover letter and resume to Roxandra@5Lightsgroup.com